Committee Agendas + Packets

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2017

ACTION ITEM: Approve Minutes from October 24, 2017 Meeting

Joe Arch, CPA Meeting:  VMC CPA, Joe Arch, attending to answer finance questions concerning P&L structure, reserve contingency & Financial Reporting

ACTION ITEM: Review & Recommend for approval 2015-16 Audit

2016-17 Audit Update

Review Current Year 17/18 Budget & Discuss Possible Recommendations for Adjustments

ACTION ITEM:   Review, Discuss & Approve: REVISED DRAFT of VMC Late Payment Policy

ACTION ITEM:  APPROVE  Treasurer’s Report for 11/14/17 MCTC BOD Meeting

Discuss Redemption & Use of Chase Credit Card Points for VMC Business Purposes

REVIEW, DISCUSS & RECOMMEND FOR APPROVAL

a.  OCTOBER FINANCIALS

b.  OCTOBER CREDIT CARD STATEMENT & RECEIPTS

c.  OCTOBER STAFF & CONTRACTOR REIMBURSEMENTS

d.  OCTOBER AR AGING REPORT

e.  OCTOBER AP OVER 30 REPORT

f. OCTOBER CHECK REGISTERS

County Liaison & Auditor Meeting – Shari Schapmire and Lloyd Wier attending to answer finance questions on new payment schedule and reporting.

ACTION ITEM: APPROVE Minutes from August 29, 2017 Meeting

ACTION ITEM: REVIEW & RECOMMEND FOR APPROVAL – 2015/16 AUDIT

2016-17 Audit Update

Discuss Historical Report of Retained Earnings

Review, Discuss & Recommend for Approval

a.  JULY Financials

b.  AUGUST & SEPTEMBER  Financials

c.  AUGUST & SEPTEMBER Credit Card Statements & Receipts – Document available at meeting

d. AUGUST & SEPTEMBER Staff & Contractor Reimbursements – Document available at meeting

e.  AUGUST & SEPTEMBER AR Aging Reports – Document available at meeting

f.  AUGUST & SEPTEMBER AP Over 30 Reports – Document available at meeting

g.  AUGUST & SEPTEMBER Check Registers – Document available at meeting

h.  Cash Flow Report – Document available at meeting

Approve Minutes from August 1, 2017 Meeting

Discuss future of Mendocino County Promotional Foundation – No Document

ACTION ITEM: Review & recommend for approval:  VMC Late Payment Policy

2015-16 Audit Update 

Update on CPA’s Advice of P&L Structure, Reserve Contingency, Impound Account & Previous Years Carry Over.

Review Completed 2016/17 Fiscal Year Financials 

Review Current Year 2017/18 Budget & Discuss Possible Recommendations for Adjustments 

Discuss Topics/Questions for County Treasurer’s October Meeting

Review, Discuss & Recommend for Approval

  • July Financials

  • July Credit Card Statement & Receipts – Document Available at Meeting

  • Review July Staff & Contractor Reimbursements – Document Available at Meeting

  • July AR Aging Report – Document Available at Meeting

  • July AP Over 30 Report – Document Available at Meeting

  • July Check Register – Document Available at Meeting

APPROVE MINUTES FROM JUNE 27, 2017

2015-16 AUDIT UPDATE

UPDATE ON COUNTY LIAISON & AUDITOR ATTENDING SEPT FINANCE COMMITTEE MEETING

REVIEW, DISCUSS & RECOMMEND FOR APPROVAL

a.  JUNE FINANCIALS

b.  MAY & JUNE CREDIT CARD STATEMENTS & RECEIPTS – Document available at meeting

c.  JUNE STAFF & CONTRACTOR REIMBURSEMENTS – Document available at meeting

d.  JUNE AR AGING REPORT – Document available at meeting

e.  JUNE AP OVER 30 REPORT – Document available at meeting

f.  JUNE CHECK REGISTER – Document available at meeting

Approve Minutes from May 30, 2017 Meeting 

Credit Card Update – No Document

2015/16 Audit Update

  •   Quotes for 15/16 Audit – Documents Pending

May Financials 

Credit Card Statements & Receipts – Document to be distributed at meeting

AR Aging Report – Document to be distributed at meeting

AP over 30 Report – Document to be distributed at meeting

Check Register – Document to be distributed at meeting

Approve Minutes from April 25 Meeting

Bank Account Signer Update – No Document

Credit Card Update – No Document

2015-16 Audit Update – No Document

Audit Risk Review Update, Discussion & Next Steps – Document to be Distributed at Meeting

a. ACTION ITEM – NEXT STEPS

Review, Discuss & Recommend for Approval

a. April Financials

b. April Credit Card Statement & Receipts – Document Presented at Meeting

c. Staff & Contractor Reimbursements – Document Presented at Meeting

d. AR Aging Report – Document Presented at Meeting

e. AP Over 30 Report – Document Presented at Meeting

f. Check Register – Document Presented at Meeting

Approve March 27, 2017 Minutes

Trademark Quote

Bank Account Signor Update – No Document

Credit Card Update – No Document

VMC Lease Agreements Review & Recommendations

– Residential Lease 

– Commercial Lease 

Audit Risk Review Update – No Document

AP/AR Oversight Information 

Review, Discuss & Recommend for Approval

– March Financials

– March Credit Card Statement and Receipts – Document Presented at Meeting

– Reimbursements – Document Presented at Meeting

– AR Aging Report – Document Presented at Meeting

– AP over 30 Report – Document Presented at Meeting

Organizational Development Committee Agenda

Notes from last meeting

Board Retreat & Training Planning Session – no document

–County of Mendocino Can provide Brown Act & Ethics Training on April 11 from 10am-Noon

Board Recruitment Schedule & Plan – no document

Finance Committee Meeting Agenda_03/27/17

Review & Approve March 6, 2017 Meeting Minutes

Bank Account Signor Update – Presented at Meeting

Payroll Quotes

Haney Draft Contract for 2017-18

Review & Finalize 2017-18 Budget Draft

Audit Risk Review Update – No Document

Memberships & Sponsorship Policy Review Working Draft

February Financials

— February Credit Card Statement & Receipts – Presented at Meeting

–Review Current Staff & Contractor Reimbursements – Presented at Meeting

Finance Committee Closed Session & Regular Meeting Agenda_03/06/17

Closed Session

–Budget Discussion of Contractor Fees & Staff Salaries

Review & Approve January 24, 2017 Meeting Minutes

Bank Account Signor Review & Adjustments

Memberships & Sponsorships – presented at meeting

2017-18 Budget Review & Adjustments

Current Working Budget

Historic BID Numbers

County of Mendocino Administrative Fee

–Combined BID & Match or Separate – no document

–Fort Bragg Office Rent – no document

–Reserve/Contingency (10% of total expenses) – no document

Control Form

Review, Discuss & Recommend for Approval

January Financials

–January Credit Card Statement & Receipts – presented at meeting

–Review Current Staff & Contractor Reimbursements – presented at meeting

Approve Draft Marketing Committee Minutes 01/25/17

Marketing Company

Brandhound Website Refresh Proposal Feb 2017

Update on Hidden Object Game: Launch date & Publicity (no document)

Wine, Waves, Wilderness Renewal (no document)

Wirewalker Studios Final Cut (no document)

AVWA Advertising Sponsorship

MARKETING ANGLE: ADVENTURE RACES IN MENDOCINO COUNTY (no document)

CC MEDIA – STATUS OF CONTRACT; TERMINATION DATE (no document)

Marketing Proposals:

– Bay Area LIFE Marketing Proposal

– Kane Brown What Ifs Product Placement Proposal

Marketing Campaigns Report

Koli Communications Work Plan 2017-18

DogTrekker 2017 – 2018 Renewal

Future Agenda Items (no document)

Personnel Committee Meeting Agenda_02/02/17

Executive Director Search Process – no document

Searchwide.com Posting

Departure Plan

–Goals & Objectives for Current Director

–Interim Director Discussion

–Exit Interview Process

Closed Session

–Executive Director Compensation Package

Marketing Committee Agenda 01/25/2017

DRAFT Mktg Committee Minutes 20161212

STRATEGIC PLAN UPDATE

A. UPCOMING WORKSHOPS – JANUARY 30 & 31

Review 2017-18 Proposed Marketing & PR Budget

A. MARKETING & PR GOALS DISCUSSION
B. 2016/17 MARKETING PLAN

MARKETING AGENCY SEARCH, REVIEW OF FEES & FINAL RECOMMENDATION

A. PROPOSED SCOPE OF WORK FOR MARKETING AGENCY

UPDATE ON 2016/17 MARKETING BUDGET

A. FUNDS USED OR CONTRACTED TO DATE

B. MEDIA EXPENSES

C. MARKETING OPPORTUNITIES

VIA E-newsletter Proposal 2017

Bay Area Life Program Proposal

SF Giants Yearbook Proposal San Francisco Giants Yearbook

RESULTS OF MARKETING PROGRAMS – SPECIFIC PROGRAM RESULTS

A. Data Dashboard_21070119

WEBSITE UPDATE

CONSUMER E-NEWSLETTER FREQUENCY

MARKETING, SALES & COMMUNICATIONS SUMMIT UPDATE

FUTURE AGENDA ITEMS

Finance Committee Agenda

Finance Committee Meeting Minutes_11/22/16

MCPA Funds Transfer

Correspondence from MCPA

2016-17 Budget Adjustments

2017-18 Budget

Proposed Budget

Proposed Revenue Comparisons

Recommendations

–Budget Format for the BID Advisory Board Report – no document

–Fluid and Stationary Budget Categories – no document

Update on the 2014-15 Audit

Tax Attorney Quote

Control Form

Records Retention Policy Review

Document Retention & Destruction Policy

Interest Bearing Account Options

Checking & Savings

CD

Review, Discuss & Recommend for Approval

November & December Financials

–November & December Credit Card Statements – at meeting

–Current Staff & Contractor Reimbursements – at meeting